External Instrumentl Collaborators can subscribe to calendar reminders. We recommend syncing your calendar, as this lets you easily see all task deadlines assigned to you by your Instrumentl colleagues directly on your calendar.
Your task deadlines will neatly transfer to your calendar, keeping you organized.
No need to worry about emailed task assignments getting lost in the shuffle.
Get a high-level, integrative view of your role in overall grants work.
Syncing your calendar is simple and only needs to be set up once — one-click subscriptions take less than a minute. Alternatively, you can use a manual link to set up calendar reminders.
If you're an external grant Collaborator, follow the steps below to integrate all your emailed task deadlines from Instrumentl to your calendar, making co-working more efficient and clear.
And if you're new to collaborator access, you can learn more about how collaborator access works here.
Welcome email
First, locate the invitation email you received from Instrumentl.
Under the section "Stay Organized with Calendar Reminders", you can choose between either a) A one-click calendar sync or b) manually adding a calendar.
If you're unable to locate your initial invitation with these instructions:
Try searching your inbox for an email from hello@instrumentl.com. Look for the subject line: "{Name of individual who invited you} wants to collaborate with you".
Otherwise, please contact the user who invited you to request a manual link. Account Admins can go to their Calendar Integrations page on Instrumentl's platform to reshare a personalized email link for each Collaborator, as shown below:
One-click calendar sync
First, choose between Microsoft Outlook or Google Calendar by clicking the corresponding purple button.
i. If you select Microsoft Outlook, click Import:
ii. If you select Google Calendar, click Add:
Once completed, your assigned Instrumentl task deadlines will automatically appear in your calendar.
Manual link sync
Alternatively, you can use the link provided at the bottom of your invitation email to manually add a calendar. This method works for Outlook, Google, and iCal platforms.
Copy & paste the manual Instrumentl URL according to the instructions for your respective calendar choice:
Google Calendar — Follow the instructions here, beginning at the section "Open Google Calendar".
Start with the step, "Then, navigate to your Google Calendar in a new tab. On the left side of the screen, click the + next to 'Other calendars'."
Microsoft Outlook — Follow the instructions here, beginning at the section "Open Outlook Calendar".
Start with the step, "Then, navigate to your Outlook Calendar in a new tab. On the left side, click 'Add calendar'."
Apple Calendar — follow the instructions here, beginning at the section "Open Apple Calendar".
Start with the step, "Next, open the Calendar app on your Apple device and navigate to File > New Calendar Subscription.
After completing the steps above, task assignments & due dates emailed to you from your co-workers on Instrumentl will now show up on your calendar as well.
Note: Calendar Integration is optional for external Collaborators. Don't want to do this? No worries! Syncing calendar reminders is a bonus that helps keep the whole team organized & accountable. All grant correspondence and task requests are still completed via email.
Contact us
If you have any questions about setting up calendar integration for external Collaborators, message our friendly Customer Support team when logged in or email us at hello@instrumentl.com.